Job Title: ADMINISTRATIVE ASSISTANT TEST AND TREAT PROJECT – MASAKA Reports To; Test and Treat Coordinator
Job Summary: To provide administrative, secretarial and management support to the Uganda test and treat project.
Key Tasks
Secretarial:
• Coordinates and schedules appointments, meetings and cancels meetings and appointments as requested in a timely manner
• Keeps records of documents in a retrievable manner according to AHF guidelines
• Creates and maintains fifing system in an organized manner
• Records, and take minutes of meetings accurately and circulates them in a timely manner
Administration:
• Maintains adequate stocks of office supplies
• Tracks inventory of office equipment and ensures that all equipments are well maintained.
• Keeps all original documents pertaining to motor vehicles and equipments in safe custody
• Liaises with drivers to ensure that motor vehicles are well maintained, with up to date insurance cover
Management of petty cash:
• Requisitions for petty cash replenishment to ensure adequate cash at all times
• Ensures timely delivery of payment requisitions to secretariat
• Monitors cash expenditure and reports to the T&T coordinator as appropriate
• Updates the petty cash book on a day to day basis
• Keeps safe custody of petty cash
Supervisory Responsibilities: Will directly work with and supervise the driver and maintenance worker
Job requirement
Education and experience: A Degree or equivalent in Secretarial Studies from a recognized institution;
Strong secretarial skills and computer skills including proficiency with MS Word, spreadsheets, e-mail. Publisher and Power Point; A minimum of 3 years relevant work experience with a reputable organization
Other desired skills: Fluency in English; excellent interpersonal, organizational and management skills, note taking and typing skills, ability to work in a team.
How to apply
Qualified applicants should send their application letters, C.V and photocopies of academic certificates indicating at least 3 professional referees with their telephone contacts and email not later than 21st April 2011, 5.00pm.
Note: Indicate the post applied for on the envelope.
Attention:
The Country Program Director
AHF Uganda Cares Secretariat
Plot 1A Baker Road
P. O. Box 22914 Kampala
Phone: 0414 346 311
AHF Uganda Cans is an equal opportunity employer.
